The International Centre for Migration Policy Development (ICMPD) is looking for a Project Assistant in İstanbul

The International Centre for Migration Policy Development (ICMPD)

Istanbul, Türkiye

Full time

Project Assistant

Nov 7

Job Role: Project Assistant

Organizational Unit: Western Balkans and Türkiye

Compensation: Annual net-base salary starting at EUR 11.064 as per increment 1 of the applicable grade and salary scale for the duty station.

Allowances and Benefits: Participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s allowance and mobility and mobility related allowances

Duration of Assignment: Minimum of 24 months

Mandatory Documents: Curriculum Vitae, Motivation Letter

Closing Date: 02/12/2022

Functions / Key Results Expected

  • Support the implementation of project activities in accordance with the work plan and support the formulation of proposals and documents for new projects.
  • Draft routine correspondence, format reports, technical documents, communication and other material in accordance with standard ICMPD operating procedures.
  • Compile data in relation to project activities and monitoring tools and provide data input for component reports.
  • Prepare inputs to implementation processes such as recruitment of experts, procurement and contracting. Prepare vacancy notices, organise expert travel. Administer contracts with service providers, interpreters and experts. Monitor payment schedules and implement payments.
  • Make arrangements for internal/external meetings and other events, including the logistics, preparation of invitation letters, compilation and distribution of working documents and other materials. Organise meeting facilities and accommodation, social programme, catering, audio-visual equipment and logistics for arrivals and departures.
  • Make visa, travel and hotel arrangements, prepare travel authorizations/claims for the supervisor(s) and/or participants and compile, calculate and prepare cost estimates.
  • Make calculations for DSA and implement DSA payments in cash.
  • Process payments in SAP.
  • Take and prepare minutes and/or notes of internal meetings.
  • Update and maintain information databases, such as mailing lists, document tracking systems and management reporting systems on the status and completion of work plans. ​
ATTACHMENTS

VA22P121V01_Job_Profile_Project_Assistant(ENHANCER )_LS1_MDC_WBTR.pdf

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The International Centre for Migration Policy Development (ICMPD)

The International Centre for Migration Policy Development (ICMPD) is an international organisation that works in migration related fields.

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